City Secretary
The City Secretary's office records, certifies,
preserves, manages and makes accessible sufficient information to ensure
continuity in government and the documented accountability of City of
Decatur policies, functions, and transactions in order to protect both the
legal and financial rights of the citizens of the City. The City
Secretary's office also provides information to the public and helps the
public locate government information maintained by and for the City in
accordance with requirements established by law.
The office also:
- Maintains
custody, filing and storage of all legislation, minutes and other written
and recorded documents pertaining to the operation of our City government
- Oversees,
guides and tracks the legislative process
- Serves as
the City’s Records Management Officer (see request procedure below)
- Serves as
Election Administrator for City Elections
- Creates
agendas/packets for Council and Water District meetings
-
Coordinates
and schedules official City Council meetings and is responsible for the
recording and transcriptions for permanent record
- Accepts
petitions filed by citizens
-
Attest
contracts and other legal instruments when executed by the authorized
officers of the City
- Responsible
for the publication and updating of the Code of Ordinances
- Maintains
Board and Commissions membership information
- Provides
administrative assistance to the Mayor and members of Council; processes
requests for the Mayor's appearances, proclamations, certificates of
appreciation, letters of greetings, etc.
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To Request Open Records
Submit Attached Form
Texas Public Information Act
The Texas Public Information Act (Texas Open
Records Act), Chapter 552, Texas Government Code (available in its entirety
at www.oag.state.tx.us ) establishes requirements for governmental bodies
to respond to written requests for access and/or reproductions of public
information.
Please complete the request form below to submit your request by mail, fax or
email. Incomplete requests cannot be filled properly.
OPEN RECORDS REQUEST FORM |